Retro Putt Launch & Operations System

Booking, waivers, guest communication, marketing, and follow-up — powered by Ataya One.

Prepared by Ataya Business Solutions


Retro Putt is more than mini golf

Retro Putt has the opportunity to become a go-to family entertainment and event destination — with the right systems behind it.

🎂 Birthday Parties

High-value, repeatable group bookings

👨‍👩‍👧 Family & Date Nights

Consistent weekly traffic drivers

🏫 School, Church & Corporate events

Premium group revenue opportunities

🏆 Memberships & Loyalty

More repeat visits and stronger customer retention

Ataya One helps turn each visit into future bookings, reviews, and repeat customer relationships.

The problems that can slow Retro Putt's growth

❌ Before Ataya One

  • 📵 Missed calls during busy hours can mean lost bookings
  • 📋 Paper waivers and slow check-in can bottleneck the front desk
  • 💬 Social, text, email, and website messages get scattered
  • 🥶 Party and group leads can go cold without consistent follow-up
  • 🔁 Staff repeat the same manual tasks every shift
  • ⭐ Reviews often go unrequested, slowing reputation growth

✅ With Ataya One

Guest interactions are captured, tracked, and followed up from one connected system.

Less manual work. Fewer missed leads. Better follow-up.

Every walk-in becomes a repeat-customer opportunity

Ataya One connects check-in, guest records, waivers, payment, and follow-up in one workflow.

Guest checks in

Staff selects walk-in tee time, player count, and package.

Front-desk checkout

Guest details, waiver status, visit info, and payment are handled through Ataya One's workflow.

Guest profile is saved

The visit is stored in the CRM with contact details, purchase history, and activity.

Follow-up starts automatically

Review requests, return offers, birthday promos, and loyalty follow-up can be triggered automatically.

Instead of a one-time transaction, Ataya One turns every visit into a trackable customer relationship and future revenue opportunity.

A connected guest journey from start to finish

Finds Retro Putt

Google, social, referral, or word of mouth

Books or Inquires

Tee time, birthday party, or group event

Completes waiver

Sent automatically and completed before arrival when possible

Visits and checks in

Guest profile, visit details, and payment are connected

Reviews and comes back

Review request, comeback offer, and future promos follow automatically

Ataya One connects the full guest journey instead of treating each interaction separately.

A website that answers, guides, and converts

Built around how Retro Putt gets bookings, parties, and repeat visits.

  • 🏌️ Tee time booking pages for everyday visits
  • 🎂 Birthday party and group event inquiry pages
  • 💬 Smart AI web widget — answers FAQs, captures leads, and guides guests toward booking 24/7
  • 📱 Mobile-optimized pages for guests on the go
  • 📨 Contact forms connected directly to Ataya One

All guest conversations in one place

One inbox. Every channel. No more app-switching.

Staff answers from one screen — not five different apps.

  • 📲 Texts, emails, website chat, Facebook, and Instagram in one inbox
  • 📞 Missed-call replies captured and tracked automatically
  • 🤖 AI web widget conversations routed to the same place

Every conversation stays connected to the guest record, so follow-up is easier and nothing gets lost.

Never miss a booking opportunity

When calls are missed, tee times, parties, and group events can disappear.

AI Receptionist — 24/7

Answers common questions and captures tee time or party leads around the clock.

Missed call text-back

Responds instantly so the guest stays engaged.

Booking links by text

Sends the right link and helps move the guest toward action.

Automatic lead capture

Every interaction creates or updates a guest record in Ataya One.

Missed calls become trackable opportunities instead of lost business.

Digital waivers that reduce front-desk friction

Waivers can be sent, completed, tracked, and verified before guests reach the front desk.

  • 📧 Waiver sent automatically after booking
  • 👨‍👧 Parent/guardian flow available for minors
  • ✅ Waiver status stored on guest profile
  • 🛎️ Staff can verify completion instantly at check-in
  • 📲 Missing waiver? Send the link by text from the front desk

One front-desk screen for busy hours

Everything staff needs to keep the line moving and the guest experience clean.

  • 📅 View today's bookings, walk-ins, and party reservations
  • 🔍 Search guest by name, phone, or email
  • ✅ Check waiver status before play begins
  • 🏷️ View guest history, membership, and loyalty status
  • 📲 Send missing waiver links without switching apps

Less app-switching. Faster check-in. Cleaner records.

Turn birthday party interest into booked events

Create a simple path from inquiry to confirmation and follow-up.

Inquiry submitted

Dedicated birthday party page captures package interest.

Automated Follow-Up

SMS and email reminders keep the lead warm.

Booking Confirmed

Staff can follow a clear process for confirmation, reminders, and optional deposit collection if desired.

Post-Party Review

Review request, birthday club, and future promo opportunities.

Instead of party leads going cold, Retro Putt gets a repeatable booking process.

Capture higher-value group bookings

Make school, church, corporate, and private events easier to organize and follow up

  • 🏢 Dedicated group event inquiry form
  • 📋 Lead pipeline for every open group opportunity
  • 🔔 Automated reminders for staff and guests
  • 🧭 Clear process from inquiry to confirmation
  • 📈 Better visibility into future event revenue

Ataya One helps Retro Putt treat group bookings like a real revenue channel, not random one-off requests.

Consistent marketing without constant manual work

Stay visible with guests without relying on staff to remember every follow-up.

📧 Email & SMS Campaigns

Grand opening offers, slow-day promos, birthday reminders, and event campaigns.

📅 Social Scheduling

Plan and schedule posts ahead for promos, events, holidays, and special offers.

⭐ Review Automation

Send review requests automatically and support reputation management from one place.

🔄 Return-Visit Campaigns

Bring past guests back with targeted offers that run in the background.

Marketing keeps working even when the team is focused on daily operations.

One connected system instead of multiple disconnected tools

❌ Before

Website, booking, waivers, CRM, email, SMS, social scheduling, reviews, and follow-up all live in separate places.

More manual work, more app-switching, and more chances for leads to fall through the cracks.

✅ With Ataya One

Guest experience, booking, waivers, CRM, messaging, reviews, marketing, and follow-up are connected in one platform.

The goal is not more software — it is a smoother operation and a better guest experience.

What Retro Putt gets with Ataya One

Everything in one connected platform — built around how Retro Putt operates.

Guest Experience & Operations

  • ✅ Website and booking pages
  • ✅ Birthday party funnel
  • ✅ Group event inquiry funnel
  • ✅ Digital waiver workflow
  • ✅ Front-desk tablet workflow
  • ✅ CRM and guest history
  • ✅ Connected payment processing workflow

Marketing & Communication

  • ✅ Unified inbox for text, email, social and website chat
  • ✅ AI receptionist and missed-call text-back
  • ✅ Social post scheduling
  • ✅ Email and SMS campaigns
  • ✅ Customer reactivation campaigns
  • ✅ Review request automation
  • ✅ Review monitoring and response support

One platform for launch, operations, communication, marketing, and guest follow-up.

Investment for the Retro Putt Launch System

This is a complete launch and operations system — not just a website, CRM, or software login.

Standard system value

Implementation: $30,000

Ongoing management: $3,200/month

Includes website, funnels, custom front-desk workflow app, CRM, waivers, automations, AI receptionist, smart web widget, unified inbox, review systems, marketing campaigns, training, and support.

Retro Putt Founding Partner Offer

Implementation: $12,500

Ongoing management: $1,497/month

Initial term: 6 months

Founding partner exchange

Reduced launch pricing in exchange for:

Honest feedback during the build

Permission to use Retro Putt as a case study

Testimonial/review if the system delivers value

Permission to show logo/results on Ataya website

Referral introductions when appropriate

Usage-based costs such as SMS, email, AI voice, domains, payment processing fees, or third-party software costs are billed separately as needed.

Let's build the Retro Putt Launch Blueprint

You've seen the system. Here's how we build it in phases

Launch organized. Reduce manual work. Keep guests coming back.

🚀 Phase 1 — Launch Foundation

Website, booking pages, digital waivers, CRM, guest records, and front-desk workflow.

💰 Phase 2 — Revenue Systems

Birthday party funnel, group event funnel, AI receptionist, missed-call text-back, and review automation.

⚙️ Phase 3 — Operations System

Unified inbox, campaigns, staff workflows, loyalty, reporting, and return-visit automation.

🌟 Phase 4 — Premium Expansion

Self-check-in options, digital passes, advanced guest analytics, and deeper custom workflows.

Next step: map the first 30 days and build the Retro Putt Launch Blueprint.

Which part would help Retro Putt the most at launch: bookings, waivers, front desk workflow, or follow-up?